Co-President (2): The role of the president is to represent BEAST to the faculty and facilitate communication about issues that concern the group. This includes: (a) representing BEAST at Executive Committee meetings once a month on alternating campuses, (b) reporting to BEAST about issues raised at Exec Meetings and relaying student feedback to the Exec, (c) calling and running BEAST meetings and elections, (d) representing BEAST at official departmental events, and (e) overseeing the entire BEAST organization. S/he should have significant previous involvement with BEAST. The first president will start January 2012 and stay on for one year until January 2013. The second president will start March 2012 and stay on until March 2013. This will allow for each person to run for one year with a three month overlap between each administration.
Treasurer (1): The primary role of the treasurer is to oversee financial transactions for BEAST. This includes applying for funding, managing budgets, and coordinating reimbursements. The term is 14 months, beginning in January and concluding in February of the following year. This provides a 2-month overlap for the incoming treasurer to learn from the incumbent.
Retreat Committee (6 members total w/ 2yr appts, 3 members elected each year): The Conference/Retreat Committee plans the annual Bioengineering Conference. The responsibilities include: (a) meeting to establish the format and agenda for the retreat, (b) communicating with BEAST about the structure of the retreat, (c) soliciting participation in poster sessions and talks, (d) giving input to the committee regarding social activities, (e) running the T-shirt competition, (f) coordinating with administrators, and much, much more! See the wiki for a full list of responsibilities. The term is two years.
Visit Week Committee (6 members total w/ 2yr appts, 3 members elected each year): The Visit Week Committee plans the weekend itinerary for the prospective students prior to their interviews, and interfaces with the administrators to coordinate schedules and events for the on-site admissions visits. They also match prospective students with continuing student mentors/hosts, who will become their peer mentors should be accepted to the program. Please see the wiki for a full list of tasks. The majority of efforts occur between January and conclusion of the admissions visits. Coordinators should be accessible to prospective students during the on-site and off-site visit activities. The term is two years.
Admissions Selection and Policy Committee (8 members total w/ 2yr appts, 4 members elected each year): Student representatives on the Admissions Selection and Policy committee play an active role in the selection of incoming students. The requirements include: (a) evaluating the numerous candidates’ applications during December/January based on criteria set by the faculty before the admissions committee meets, (b) attending the all day Admissions Selection Committee meeting in mid to late January and the follow-up meeting following the visits in March, (c) reviewing each application with the full committee to arrive at a consensus and to select the applicants to invite for interviews. This is a 2 year term.
BeRF Coordinators (1 UCSF, 1 UCB): BeRF coordinators schedule and administer the Bioengineering Research Forum (BeRF) talks. BeRF talks take place at both campuses. Duties of the BeRF coordinators include (a) arranging the schedule and rooms for meetings, (b) recruiting speakers for each meeting, (c) arranging food for each meeting (reimbursed through the Berkeley department office/Graduate Assembly), (d) arranging A/V support for each meeting, (e) advertising BeRF to the greater community. This is a 1 year position.
Social Committee (3 Members): The role of the social committee is to encourage Bioengineering students from different years and campuses to get together in a social setting on a regular basis. The responsibilities include: (a) organizing holiday party and BEAST bay cruise (b) suggesting places and times to meet for dinner, beer, and/or movies, (c) planning and advertising events such as picnics, ice-skating or bowling expeditions, hikes or volunteer opportunities and/or (d) proposing other cool events. The committee should set a social calendar at the beginning of the year and advertise to the group accordingly. This is a 1 year position
Webmaster (1): The role of the webmaster is to maintain the BEAST Wiki and Gmail account. The webmaster maintains a current BEAST contact directory, and actively deletes false spam accounts from the registry. The webmaster also constructs and supervises surveys and polls conducted across BEAST, maintains the calendar and promotes active completion of the course evaluations after each semester. Annually, when BEAST officers are changed, permissions for editing and adding documents are to be managed. Familiarity with mySQL is a helpful, but not necessary. This is a 1 year position
Head Peer Advisors (2): The role of the Peer Advisers is to help address the concerns of first year students and help them understand and adjust to the academic requirements our program. Duties include (a) assigning mentors to incoming students, (b) organize a welcome event (e.g. picnic). This is a 2 year term.
UCSF/Berkeley Graduate Assembly (GA) Representatives (UCB GA: 2 delegates, 2 alternates; UCSF GSA: 1 delegate): The main responsibility of the Graduate Assembly representative is to attend meetings once a month to represent BEAST on the Berkeley GA. The specific duties include (a) casting votes, (b) reporting important news, and (c) checking on progress of BEAST funding requests, as necessary. The main responsibility of the UCSF Graduate Student Association representative is to attend meetings three times a quarter to represent BEAST on the UCSF GSA. The specific duties include (a) casting votes, (b) reporting important news, and (c) checking on progress of BEAST funding requests, as necessary. UCSF GSA may pay a stipend of $50/quarter for this job (as of spring 2010). This is a 1 year position
Industrial Liaison Committee (2): The Industrial Liaison Committee will work to form industrial partnerships, maintain industry contacts, and serve as a point of contact between outside industry and BEAST. Ideal industrial relationships would lead to research collaborations, funding opportunities, employment connections, and start-up support. This can be accomplished in many ways, and requires some initiative and creativity. Two potential options are 1) organizing a regular BioE symposium showcasing to potential industrial partners research being conducted in the graduate group and 2) organizing a CV book of senior graduate students for distribution to participating companies . This is a 1 year position
Alumni Committee (2): The Alumni committee will organize an annual alumni event(s), solicit funding, and write an annual newsletter for the grad group showcasing current research and highlighting the accomplishments of an alum of their choosing. This is a 1 year position
Quals Advisers (1 UCSF, 1 UCB): The role of the Quals Adviser is to assist the second and third year students in their preparation for the qualifying exam. S/he will organize an annual forum that enables pre-qual students to ask questions, obtain advice from post-qual students, and remind students about administrative issues associated with quals. S/he will also act as an adviser to students with quals concerns outside of this meeting. This is a 1 year position